Operations platforms
CRM, inventory, HR, and finance workflows on one coherent data layer instead of bolt-on chat widgets.
Bespoke systems · AI-ready
AI-Ready Bespoke Software for South African Teams
We build custom business software with APIs, data models, and audit trails that can host copilots and agents later. You get operations software that works today and a foundation that does not block AI next quarter.
Capabilities
What we build
Senior-led delivery from Qwabi Engineering: architecture, implementation, and production ownership in one accountable team.
AI-ready architecture
Structured events, role boundaries, and APIs so LLM features plug in without scraping the UI.
Copilot and agent hooks
Approval gates, tool endpoints, and logging designed before the first prompt ships.
Integrations
Paystack, Xero, WhatsApp, and legacy exports so AI and humans share the same source of truth.
Phased delivery
Core ops first, AI layers second. Each phase has a ZAR cap and clear acceptance criteria.
How we work
- 01
Process and data map
We document roles, records, and what must never be automated without human sign-off.
- 02
Platform blueprint
Schema, APIs, and module order. AI use cases are named even if they ship in phase two.
- 03
Build core operations
Staff adopt real workflows on staging before any model touches production data.
- 04
Extend with AI
Copilots, search, or agents on the same stack with monitoring and cost controls.
AI-ready bespoke software pricing (ZAR)
Platform modules drive the quote. AI pilots are scoped separately once operations data is trustworthy. Get a scoped estimate or read the full 2026 cost guide.
CRM & customer operations
Pipelines, tasks, and integrations that match how your team actually sells and supports.
| Scope | Typical range (ZAR) |
|---|---|
Light CRM Contacts, deals, notes, exports, small team roles. | R80k – R180k |
Production CRM Automations, email/WhatsApp hooks, reporting, accounting sync. | R180k – R450k |
Multi-branch CRM Territories, commissions, audit trails, ERP or data warehouse feeds. | R450k – R900k+ |
HR & payroll systems
| Scope | Typical range (ZAR) |
|---|---|
Leave & employee records Profiles, leave requests, approvals, basic reporting. | R70k – R160k |
Payroll-ready HR hub Payslip exports, shifts, policies, integration handoff to payroll provider. | R160k – R400k |
Enterprise workforce Multi-site, compliance logs, SSO, legacy payroll bridges. | R400k – R850k+ |
Inventory, warehouse & fleet
| Scope | Typical range (ZAR) |
|---|---|
Stock & orders SKUs, stock levels, purchase orders, simple dashboards. | R90k – R220k |
Warehouse operations Bins, pick/pack, barcodes, supplier portals, low-stock alerts. | R220k – R550k |
Fleet & logistics Job dispatch, driver apps, proof of delivery, route history. | R300k – R750k+ |
Property management & small-business accounting
| Scope | Typical range (ZAR) |
|---|---|
Property listings & leases Units, tenants, rent schedules, maintenance tickets. | R120k – R280k |
Portfolio operations Owner statements, arrears workflows, contractor jobs, document store. | R280k – R650k |
Accounting operations tool Invoicing, expenses, VAT-friendly exports, accountant handoff (not a full GL replacement). | R100k – R320k |
Regulated accounting products need your accountant or auditor in scope conversations early.
Shipped work
Bespoke systems where uptime and staff trust matter as much as features.
Frequently asked questions
Planning bespoke software that can grow into AI?
Describe your operations and future AI ideas on WhatsApp or use the estimator. We map phases and ZAR ranges.